Parent Information: 

 

It is highly recommended that a parent try to attend the parent leader meeting the 1st Tuesday of each month at 6:27 p.m. at the United Methodist Church. The success of SCOUT TROOP 167 is based on parental involvement in the activities of the Troop and their son. PLEASE CALL.  WENDY MILLER @ 873-5692 IF YOU CANNOT ATTEND.

 

We attempt to schedule all of our camping/outing events for the third weekend of the month (Friday, Saturday, Sunday) so that you may plan your schedule accordingly. There may be 1 or 2 exceptions to this, please check your monthly newsletter.

 

Calendar Legend:

 

When looking at the calendar dates marked with an *asterisk are events that are HIGHLY RECOMMENDED for participation. This regular participation will give all Scouts an excellent opportunity for rapid rank advancement. Scouts will be responsible for making up any lost advancement opportunities.

 

Adult participation is appreciated in all fundraising activities and some camp activities. We also encourage family participation in some campouts throughout the year.

 

Dates marked in italics are School function dates, Leadership meetings, Pack (161, 162) events and meetings, Four Lakes Council Events (FLC) and Holidays

 

Dates- Calendar dates can be subject to change. Please look at your monthly newsletter and weekly agendas to confirm dates, destinations and/or activities for the upcoming month(s)

 

 

Troop Code of Conduct:

Ø      I will follow the SCOUT LAW , SCOUT OATH and OUTDOOR CODE, and I will remember that these

 are the basis for all the following rules and should be the basis for all my actions.

Ø      I am expected to follow the posted or verbal -schedule of activities and assignments specified by

the troop leadership.

Ø      I am expected to be on time for all troop events.

Ø      I may not possess any alcoholic beverages, tobacco, or illegal drugs. If found, my parents and/or the police will be notified immediately.

Ø      When on outings I understand, unless otherwise posted, that lights will be out and I will be in bed by 11:00 PM. I will be quiet.

Ø      No visitors will be allowed in other people's tents from 11:00 PM until 8:00 AM.

Ø      Sounds that can be heard outside my tent after lights out are disrespectful and disturbing to others. Lack of compliance will be dealt with by troop leaders.

Ø      If I damage any property owned by a camp I am visiting, the troop, or another individual, I will pay for it.

Ø      The use of profanity or abusive language will not be tolerated. I understand that I may be fined $1 if I am found in violation by an adult.

Ø      I will not bring any electronic devices like radios, walkmans, game devices, etc. to any troop events.

Ø      I will use matches and lighters only when appropriate and only if I have my Fireman's chit.

Ø      I will follow "Toten Chip" rules and regulations when using knives, saws, and axes.

Ø      I will use the buddy system on all camping events.

 

Our troop is primarily responsible for the behavior, safety, and welfare of our members on all camping events. At District or Council events as well as at BSA camps, all camp staff have the right and responsibility helping and correcting any problem they encounter. I will follow the directions of those leaders as if they were the troop' s leaders .

Scouts Signature  ___________________________________ Date_____________________

Parents Signature  __________________________________

Date  ____________________

Scoutmasters Signature  _____________________________

Date   ____________________

This form is signed once a year at recharter time.

 

         

Troop 167-Boy Scout Fundraiser Funds Accumulation and Dispersement of:

To reward the efforts of those boys who participate in the fundraising of BSA Troop 167- Stoughton, WI. The troop will set aside 20% of the profit accumulated during that fundraiser. This money will then be divided by the total number of units (# of hours, # of units, etc. ) to arrive at a figure that determines the value of each fundraising unit. All fundraiser units will be divided equitably amongst all boys who are willing to and have participated in that particular fundraiser. Additional time or units (above that of equity) will be given to those boys who request it, if all time or number slots cannot be filled.  This will be done by the determination of the Scoutmaster (primary) and/or Committee (if a problem arises). Each boy will then have that unit value times the # of units participated in the fundraiser placed in the Troop account and will be able to be drawn on for the following activities and with the following restrictions.

Ø      The Scout may use his fund for payment of camping fees.

Ø      The Scout may use his fund for the payment of Scout trainings. This includes approved council Merit badge course offerings.

Ø      The Scout may use his fund for special situations selected, acted upon and approved by the Scoutmaster and/or Committee.

The Scout fund will only be dispersed in a lump sum in the following situations to the following organizations.

If a Scout physically moves to another city or location where he is unable to continue to reasonably participate in Troop 167 activities and he decides to join another Boy Scout Troop- The fund will be dispersed to the other Troop for any dues, transfer fees and or similar type of personal fund upon written request from the Scout and co-recognition of the new Troops Scoutmaster. The request must be made within 90 days of the Scouts last Troop 167 meeting and then the check for the remaining funds (pending payment of any outstanding monies within Troop 167) will only be made out to the new Troop that the Scout is joining.

If a Scout in Troop 167 continues to participate in Troop meetings or events (excluding fundraising) once per month ( 1 meeting or outing/month) until the date of his 18 birthday and has become an EAGLE SCOUT he will be entitled to have a check for all remaining funds written in a lump sum to the University, Technical School, Military Unit or further educational institution (legitimacy determined by Troop committee) upon a written request within 90 days by the Scout and accepted admission papers ( copies of) from the above approved entities.

All other funds not dispersed or requested in the above recognized and accepted manners will be returned to Troop 167 general funds. Other funds will be considered Troop 167's upon notice that a Scout is no longer participating in Scout activities (180 days from participation in last meeting) unless a Scout has written and submitted a reasonable absence or excuse and it is accepted and approved by the committee.

 

TROOP 167 Fundraising Requirements-                    2/1/05

 

Required Dues in lieu of Fundraising

 

          Fundraising is the only way our Scout Troop earns money to provide the camping equipment, camps, information, adult leadership training and various necessities to keep our Troop at the forefront of Boy Scouting today. A portion of all fundraising money goes into a Scouts personal account where he has access to it to be used for camps and other specified Scout functions (see Troop 167 Fundraising document). The Scout, by participating in fundraising learns salesmanship, goal setting, friendly competition and personal interaction with a variety of different types of people. This can only help our Scouts become better leaders in the future. We require that all Scouts participate in two fundraisers per year (In late September or early October a one Saturday event, the Council Popcorn Sale (Supports the 4 Lakes Council) and secondly Troop 167’s Annual Poinsettia and Wreath Sale which begins in early August and ends in late-November). The other two fundraisers (Pizza Hut-Monday night buffets in June bussing tables and Syttende Mai weekend at the Optimist Club Booth downtown (Fri-Sun) are optional and the boy can participate if he would like.

If a Scout or Scout Family is not willing to participate in required Troop fundraising it will be necessary that they pay annual dues equivalent to the amount that the Scout would be earning for the Troop during the two required fundraising events. The dues would be as such – The amount of money (profit) that a Scout would earn for our Troop by participating in the two Troop required fundraisers (Troop Poinsettia and Wreath Sale and Troop Popcorn Sale). The dues may vary year-to-year due to a couple of factors. The Popcorn Sale amount will be determined by the amount each Scout earned for the Troop the previous year. The Poinsettia and Wreath sale amount will be determined by the amount each Scout is required to sell each year (to be determined by the Troop Committee).

For Example;

 

20 total Wreaths and Poinsettias required next year per each Scout $7.25 profit per unit = $145

 

Profit per Scout from previous years Popcorn Sale (Last year $50/Scout) =$50

 

$195 – Total amount of dues needed for the 2005-2006 year.

 

Those Scouts who do not attain their sales goal would owe the difference between the sales goal and the number and/or amount actually sold as dues for the year. Dues would be collected in mid-November after fundraising has been completed for the year.

 

The other two fundraisers (Optimists (if available) and Pizza Hut) would be optional. However, the division of the profit from the Scouts and the Troop would be opposite of the current split for the previously mentioned fundraisers (80% to Troop fund-20% to Scout fund-for required fundraising) to (80% to Scout fund-20% to Troop fund- for non-required fundraising) where that money goes into the Scouts fund for Troop Camping Activities. This gives the Scouts incentive to participate in these non-required fundraising efforts by making it a good opportunity to earn money and offset camp and High Adventure expenses.

Other features that we will provide are Scout fund incentives to each Scout for selling more than is expected of them during the Poinsettia and Wreath fundraiser. These monies would be put directly into the Scouts fund upon the following levels being met

 

 (i.e. 50 Poinsettias and Wreaths Combined = $25 to Scouts fund,

        75 Poinsettias and Wreaths Combined = $50 to Scouts fund,

      100 Poinsettias and Wreaths Combined =$100 to Scouts fund)

 

2.         The Troop will provide the Scout additional money to offset the price of High Adventure Outings. This would be above and beyond the monies a Scout puts in his own Scout fund via participating in fundraising activities. This would be provided by the Troop so as not to adversely affect a Scouts opportunity to participate in High Adventure Outings (i.e. some families do not have enough money to send a Scout on a High Adventure Outing). An arbitrary number that the long range planning committee has come to is $300/each Scout for a Scouts 1st year outing, $200/each Scout for a Scouts 2nd year outing and $100/each Scout for a Scouts 3rd year outing. The boys would not be allowed to participate in any High Adventure Outing until after their 3rd year of summer camp (held the last week of July (Sunday-Saturday) annually). (The committee would consider older new Scouts who may join the Troop on a case-to-case basis). Summer camp acts as an indicator to the Scout Leadership that the boy is capable of staying away from home for an extended period of time in a Scout setting. Camp also teaches him and shows his abilities as a Scout by participating in various Scout activities (Hiking, Swimming, Outdoorsmanship, etc.). The Scout would also have to be a 1st class Scout or more and 14 years old to attend High Adventure Outings. The reason for the declining rate scale is due to the fact an older Scout has more opportunity to contribute his own personal earnings to attend Scout High Adventure Outings. The reason to provide any money at all is another incentive to keep a Scout active in Scouting through his 18th birthday or senior year. This coupled with a Scouts opportunity to take any of his leftover funds and apply them to further education or service opportunities hopefully provides a better opportunity for a Scout to continue on in Scouting. We cannot stress enough the importance of trying to keep the older Scouts involved in Scouting. They provide a learning platform and experience to younger incoming Scouts. Additionally, the Scout can always earn additional money by working harder at Scout fundraising and could possibly pay for his entire High Adventure trip without having to use any of his or his families own private funds.

 

 

 Committee Member Duties and Responsibilities

 

The Scoutmaster and Assistant Scoutmasters, working with the Patrol Leaders Council (PLC), are responsible for planning and carrying out the Troop’s Scouting program, i.e.:, campouts, advancement work, Troop meetings, etc.

 

The Troop Committee and Committee Members primary responsibilities are supporting the Scoutmaster in delivering a quality Troop program and handling Troop administration. For administration, the Troop Committee Members have three roles. First the are the “Board of Directors” of the Troop, making sure that the Troop has a good Scoutmaster and Assistant Scoutmasters, that the program the Patrol Leaders Council puts together with the advice of the Scoutmaster complies with the Boy Scouts of America’s rules and regulations and with the needs and desires of the Chartered Organization, and that the Troop has sufficient resources (financial, facilities, equipment) to carry out the program. Second the Committee provides administrative support for Troop operations by keeping advancement records, writing checks, arranging drivers, filing Local Tour Permits, making camp reservations, etc.. Third, individual Committee Members serve as advisors for various youth leaders of the Troop, such as Scribe, Historian, and Librarian.

 

The following are the general duties and responsibilities of the Troop Committee Members including those holing specific committee positions. This is not intended to be a complete list, but rather a list of the more commonly performed functions or responsibilities of the committee members. It should also be stressed that boy involvement is imperative throughout the implementation of these activities.

Committee Members are defined as adults who are registered with the Troop and parents/guardians of Scouts who are registered with the Troop.

 

ALL COMMITTEE MEMBERS

 

·         Should be an active participant in the monthly committee meetings

·         May hold a single position (Chairperson or member) on a committee or sub-committee. An adult may not chair more than one committee at a time.

·         Shall provide input into how the Troop operates and shall support the decisions made by the Scoutmaster and the Troop Committee.

·         Should actively participate in Scouting activities such as campouts, Scout meetings, fundraising events, etc..

·         Will make decisions for the benefit of the Troop as a whole rather than for an individual Scout or for ones own personal goals or desires.

COMMITTEE CHAIRPERSON

 

·         Facilitates the monthly committee meetings. The Chairperson has a vote only in the event of a tie.

·         Provides the Secretary with the agenda for the upcoming committee meeting.

·         Ensures that qualified people fill all necessary committee positions.

·         Routinely communicates with those in committee positions with respect to the performance of their responsibilities.

·         Delegates tasks to committee members or sub-committees.

·         Works closely with the Scoutmaster with respect to performance of the Troop program.

·         Attends or sends a representative to the monthly Four Lakes Council District Roundtable meeting.

·         Encourages committee members to become Scout trained.

·         Obtains and provides interpretations of national and local Scout policies.

·         Patrol leader of Growly Bear (adult) Patrol

ASSISTANT COMMITTEE CHAIRPERSON

 

·         Assists the Committee Chairperson in the performance of his/her duties.

·         Fills in when the Chairperson is not available.

·         Performs other duties as requested.

 

COMMITTEE SECRETARY

 

  • Records Troop Committee meeting minutes. Prepares, duplicates and mails meeting minutes out within one week of the meeting. Provides copies of meeting minutes for attendees at the upcoming committee meeting. Reports on the previous minutes at the current committee meeting.
  • Provides copies of the Troop Committee meeting agenda for the meeting attendees.
  • Gathers articles and coordinates the publication and distribution of the Troop newsletter to all committee members and additional interested parties (list maintained by Advancement Chairperson in Troopmaster).
  • Maintains Troop mailbox. Provides a mail slot for each registered youth and adult member with the Troop.
  • Ensures that the Troop mailbox is at all Troop functions.
  • Prepares, duplicates and distributes fliers as necessary.
  • Prepares (obtaining appropriate signature(s)) and sends thank you notes and letters.
  • Trains and supervises the Troop Historian. 

 

COMMITTTEE TREASURER

 

  • Provides a Treasurers report at each Troop Committee meeting.
  • Maintains a written budget for Troop expenses and provides account statements as requested.
  • Prepares financial records for annual audit.
  • Maintains the Troop savings and checking accounts.
  • Coordinates the payment of all bills.
  • Provides a list of Scouts who are delinquent in their fees for camps, clothing, etc.
  • Works with the fundraising committee with respect to placement of incoming funds.
  • Critiques Troop expenditures and purchases.
  • Tracks individual Scout fund accounts.
  • Trains and supervises Troop Scribe.

 

TROOP QUATERMASTER

 

  • Provides an update report at each Troop committee meeting.
  • Maintains the Troop trailer, equipment and supplies.
  • Coordinates the distribution and collection of supplies to patrols for Scouting events and activities.
  • Ensures that all damaged or lost equipment is repaired or replaced. For damage that is beyond normal wear and tear, ensures that the most responsible person or party repairs or replaces the damaged or lost equipment.
  • Purchases additional equipment as necessary. Has any Troop expenditure in excess of $50.00 pre-approved by the Troop Committee.

 

YOUTH PROTECTION COORDINATOR

 

  • Every other year, coordinates Youth Protection Training for both Scouts and adults.
  • Provides attendance information to Advancement Chairperson for tracking in Troopmaster.

 

TROOP WEBMASTER

 

  • Maintains Troop’s website

 

MEMBERSHIP CHAIRPERSON

 

  • Provides an update report at each Troop Committee meeting.
  • Coordinates the membership activities of the Troop, with additional help as needed.
  • Host’s adult visitors at Troop meetings.
  • Maintains and provides promotion packets to all potential youth and adults.
  • Obtains all new member applications and fees (adults have the option for the Troop to pay their fee), obtaining appropriate signatures, forwarding to the Glacier’s Edge Council Executive with Troop check.
  • Obtains Troop scarves and makes them available at the next Court of Honor for presentation to new members.
  • Obtains and provides the Advancement Chairperson with driver license and insurance information for all active adults.
  • Coordinates all new member activities and notifications.
  • Recharter
  • Reviews recharter packet with Unit Commissioner.
  • Contacts all currently registered members to determine if they are going to re-register and collects fees (adults have the option of the Troop to pay their fee).
  • Completes or has appropriate people complete recharter paperwork, obtains signatures, turns in to the Glacier’s Edge Council Executive with a Troop check.
  • Provides copies of all recharter paperwork to Scoutmaster, Advancement Chairperson, and Treasurer.
  • Webelos membership drive.
  • Establishes and maintains liaison with Pack 161 and Pack 162, Webelos Den Leaders and Cub masters.
  • Uses verbal and/or written communications to keep Pack leadership informed of Troop 167 events.
  • Assists Den Leaders in finding one of our outings for their Webelos to attend as part of the arrow of light requirement.
  • Organizes annual Webelos open house session/s. Coordinates dates with the Scoutmaster.
  • From Den Leaders, obtains list of Webelos eligible to enter Scouts, including parents name/s, address, and phone number.
  • Sends invitations to Webelos and parents (the parents attend the informational session, the boys attend the Troop meeting which is part of the Arrow of Light requirement).
  • At least two weeks prior to the open house or activity calls the Den leaders to remind them or to answer any questions.
  • Prepares adult presentation.
  • Prepares promotional packets to hand out.
  • Keeps attendance list, including names and phone numbers.
  • Prepares new member packets for distribution at Webelos transition ceremonies.
  • Oversees completion of registration paperwork and collection of fees.
  • Ensures Troop representation at Webelos transition ceremonies.

 

ADVANCEMENT CHAIRPERSON

 

  • Provides an update report at each Troop Committee meeting.
  • Arranges quarterly Boards of Review for rank advancements (except Eagle Rank) prior to Troop Courts of Honor.
  • Conducts a Board of Review with each Scout at least annually to review advancement information and Troop involvement. Coordinates with Eagle Rank Advisor for Life Rank Scouts
  • Annually in February, provides the Membership Chairperson with the advancement records status that will be used during the recharter process.
  • Provides Activities Chairperson with information for Court of Honor program.
  • Purchases and coordinates the distribution of awards, recognitions, and Service Stars.
  • Maintains all data in Troopmaster; such as personal data and years of service on all registered youth and adults, advancement data on registered youth, Troop merit badge counselor data, leadership position data, pus data on additional interested parties. Gathers data from other Troop leaders for entering into Troopmaster as required or appropriate.
  • After each Court of Honor, provides Scoutmaster with updated copy of Troopmaster data.
  • Trains and supervises the Troop Librarian, including overseeing the acquisition of merit badge pamphlets.

EAGLE RANK ADVISOR

 

·         Provides and update report at each Troop Committee meeting.

·         Encourages Life Scouts and their parent to attend Eagle preview meeting.

·         Provides Life Scouts with project workbooks and Life to Eagle packet.

·         Oversees Eagle Scout service project process.

·         Maintains list of potential Eagle Scout service projects.

·         Chairs Eagle Scout service project reviews.

·         Signs for Troop Committee in Eagle Scout service project workbooks.

·         Routinely reviews status of projects with Life Scouts.

·         Provides Advancement Chairperson with Scout service hour information at Eagle service projects for tracking in Troopmaster.

·         Conducts a Board of Review with each Life Scout at least annually to review advancement status and Troop involvement. Coordinates this review with Advancement Chairperson.

·         Chairs or designates a Chairperson for Eagle Rank Boards of Review.

·         Obtains Eagle Court of Honor items: Eagle award kit, scarf, and Eagle Scout neckerchief slide.

·         Upon request of Eagle Scout’s parents, obtains a duplicate set of Scout’s awards.

·         Maintains Eagle Scout display case and pictures.

 

 

TROOP SERVICE PROJECT CHAIRPERSON

 

Troop service projects included, but are not limited to, projects such as Scouting for Food, Memorial Day Services, River Clean-up involvement, Trailwork, Share program, Scout Sunday, etc. Troop service projects do not include Eagle Scout service projects – see Eagle Rank Advisor description.

 

·         Provides an update report at each Troop Committee meeting.

·         Oversees Troop’s service projects.

·         Receives and responds to request for Troop to perform service projects.

·         With assistance and approval from the Troop Committee, determines which service projects the Troop will perform and recruits adult to be “Service Project Coordinator” for each project.

·         Coordinates with the Scoutmaster to obtain Scout to be responsible for each service project.

·         Routinely communicates with coordinators for each service project with respect to performance of their responsibilities.

·         Maintains historical records on each service project.

·         Provides Advancement Chairperson with Scout service hour information on Troop service project for tracking in Troopmaster.

·         Verifies completed service hours for Scout Boards of Review.

 

TROOP SERVICE PROJECT COORDINATOR

 

  • Reserves or arranges facilities/ space for project as necessary.
  • Prepares budget, identifying expenses being covered by Scout participants, adult participants, and Troop. Has any Troop expenditure in excess of $50.00 pre-approved by the troop Committee.
  • Assists designated Scout in preparing service project announcement, including registration form/ permission slip if appropriate. After obtaining Scoutmaster approval, duplicates and distributes the announcement to all registered youth and adults with the Troop, Assists Scout in collecting registration form/ permission slips and preparing participant list, prior to the service project.
  • Completes a tour permit application, if necessary.
  • Determines equipment needs and arranges for equipment with Troop Quartermaster.
  • Coordinates transportation to and from project of participants and equipment/ gear.
  • Provides maps to drivers and families of all Scouts participating.
  • Establishes and adult who will be at home during the project to be an emergency contact.
  • Prepares packet of paperwork to be taken on project, including tour permit, list of participants, registration form/ permission slips, and health forms.

 

 

ACTIVITIES CHAIRPERSON

 

Troop activities include, but are not limited to, activities such as Camporees, Troop campouts, tours, ski trips, and golf trips, etc… Note: The Scoutmaster will provide schedule of activities planned by the Patrol Leaders Council and Troop Courts of Honor to the Activities Chairperson.

·         Provides an update report at each Troop Committee meeting.

·         With input from the Senior Patrol Leader, Scoutmaster, Committee Chairperson, Advancement Chairperson, and the Treasurer, coordinates Troop Courts of Honor, including refreshments and the preparation, duplication and distribution of programs.

·         Oversees Troop’s activities.

·         With assistance form the Troop Committee, recruits adult “Activity Coordinator” for each activity.

·         Coordinates with the Scoutmaster to obtain Scout to be responsible for each activity.

·         Routinely communicates with coordinators for each activity with respect to performance of their responsibilities.

·         Provides the Scouts overnight activity information to the Advancement Chairperson for documentation.

·         Strives to provide a monthly outdoor activity.

·          Promotes the National Camping Award.

·         Maintains historical records on each activity.

·         Represents Troop at District Activities Committee meetings.

 

ACTIVITIES COORDINATOR

 

  • Reserves or arranges facilities/space for activity as necessary.
  • Prepares budget, identifying expenses being covered by Scout participants, adult participants and Troop. Has any Troop expenditure in excess of $50.00 pre-approved by the Troop Committee.
  • Assists designated Scout in preparing activity announcement, including registration form/permission slip if appropriate. After obtaining Scoutmaster approval, duplicates and distributes the announcement to all registered youth and adults in the Troop. Assists Scouts in collecting registration form/permission slips and preparing participant list, prior to the activity.
  • Completes Tour Permit application, if necessary.
  • Determines equipment needs and arranges for equipment with Troop Quartermaster.
  • Coordinates transportation to and from activity of participants and equipment/gear.
  • Provides maps to drivers and families of all Scouts participating.
  • Establishes an adult who will be at home during the events to be an emergency contact.
  • Prepares packet of paperwork to be taken on activity, including tour permit, list of participants, registration form/permission slips, and health forms. Provides packet to Scoutmaster or Acting Scoutmaster for the activity.

FUNDRAISING COMMITTEE

 

Fundraising events include, but are not limited to, events such as Syttende Mai, Pizza Hut, Popcorn Sale, Wreath and Poinsettia sale, can recycling, etc.

 

·         Prepares annual fundraising budget and presents to Scoutmaster and Troop Committee for approval. Budget to include:

 

1.      Preliminary plan of fundraising events to meet appropriate level of funding.

2.      Estimates need for average Scout funds and general Troop funds.

·         Researches fundraising requests and opportunities and makes recommendations to the Troop Committee.

·         Coordinates all fundraising events.

 

FUNDRAISING COMMITTEE CHAIRPERSON

 

  • Provides an update report at each Troop Committee meeting.
  • Oversees Troop’s fundraising events
  • Receives and responds to requests and opportunities for fundraising events.
  • With assistance and approval from the Troop Committee, determines which fundraising events the Troop will perform.
  • Recruits an adult to be “Fundraising Event Coordinator” for each fundraising event.
  • Routinely communicates with coordinators with respect to performance of their responsibilities.
  • Maintains historical records on each fundraising event.
  • In consultation with Troop Committee Chairperson, can approve fundraising events when opportunity is presented with short notice.

 

FUNDRAISING EVENT COORDINATOR

 

  • Reserves or arranges facilities/space for activity as necessary.
  • Prepares budget, identifying expenses being covered by Scout participants, adult participants and the Troop. Has any Troop expenditure in excess of $50.00 pre-approved by the Troop Committee.
  • Assists designated Scout in preparing activity announcement, including registration form/permission slip if appropriate. After obtaining Scoutmaster approval, duplicates and distributes the announcement to all registered youth and adults in the Troop. Assists Scouts in collecting registration form/permission slips and preparing participant list, prior to the activity.
  • Coordinates with scoutmaster to recruit Scouts to participate in the fundraiser so that all boys have an equal opportunity to participate in the fundraising event.
  • Completes a Tour Permit application, if necessary.
  • Determines equipment needs and arranges for equipment with Troop Quartermaster.
  • Coordinates transportation to and from event of participants and equipment/gear.
  • Provides maps to drivers and families of all Scouts participating.
  • Establishes an adult who will be at home during the events to be an emergency contact.
  • Prepares packet of paperwork to be taken on activity, including tour permit, list of participants, registration form/permission slips, and health forms.
  • Coordinates the transfer of funds through the Troop Treasurer into the appropriate accounts.

 

TROOP COMMITTEE

 

The Troop Committee consists of adults who are interested in and wish to make a contribution to the Scouting program. The adults are parents of scouts in the Troop and other adults with an active interest in Scouting.

 

The Troop Committee’s primary responsibilities are to support the Scoutmaster in delivering a quality Troop program and handling the Troops administrative functions. The Troop Committee has a number of administrative roles as follows:

  • They are the “Board of Directors” of the Troop, Making sure that the Troop has a good Scoutmaster and Assistant Scoutmasters.
  • They ensure that the Scouting program complies with the Boy Scouts of America’s rules and regulations along with the needs and desires of the Charter Organization.
  • They see that the Troop has sufficient resources (financial, facilities, equipment, and personnel) to carry out the program. This includes ensuring that there is adequate administrative support to maintain Troop operations. These operations include maintaining membership and advancement records, handling finances, coordinating camping events and other Scouting activities along with transportation arrangements etc.
  • The Committee also develop\s a set of Troop Operational Guidelines to assist in providing guidance for the safe and efficient operation of the Troop.
  • Individual Committee Members serve as advisors for various youth leaders of the Troop, such as Scribe, Historian, and Librarian.

It is the function of the Troop Committee to support the Troop program not to operate it. The Scoutmaster and Assistant Scoutmasters are responsible for directing the Troop program, and for guiding the boy leadership who execute the Troop program.